Team: Group Services

Reporting to: Group Services Director / Head of Financial Control / Head of Business Operations

Location:M7 Msheireb, Doha

Hours: Full-time (37.5 hours Monday to Friday), Contract. (You are expected to be flexible with these hours to suit business needs, for example during events.)

Salary: Competitive

Position Overview

The Group Services Administrator will provide administrative and operational support across our Finance, Human Resources, and Compliance functions. This role is central to processing and maintaining accurate records and supporting the smooth-running administration of day-to-day business operations within a fast-paced, deadline-driven environment.

You will be calm, proactive, detail-oriented and highly organised. You will be comfortable managing multiple priorities while maintaining confidentiality, professionalism and excellent data accuracy and you will thrive in a dynamic setting where priorities can shift quickly, reflecting the energy and diversity of the events industry.

Key Responsibilities

Finance Administration

• The focus of finance administration will be to process supplier contracts and purchases orders in accordance with the GTA and process resulting invoices, staff expense claims and credit card transactions accurately and efficiently into our accounting systems.
• You will support the withholding tax administration by creating file packs for review, and the administration required on the certificates and letters to suppliers
• Act as the first point of contact for Finance processing queries in Qatar, liaising regularly with internal teams and external suppliers to ensure smooth operational workflows and timely resolution of queries. ensuring escalation to the Head of Financial Control where needed

Human Resources Administration

• Maintain up-to-date personnel files and training records.
• Coordinate recruitment - including advertising roles and scheduling interviews.
• Organise staff vetting and any other HR process as required by our contracts or the Ministries in Qatar.
• Act as the first point of contact for HR administration queries, ensuring professional and timely resolution and escalation to Group Services Director where needed.

Compliance

• Maintain up-to-date compliance documentation for our Qatar entity ensuring collaboration with the UK Administrator and Head of Business Operations.
• Assist in implementing and communicating new policies and policy amendments across the organisation.

Key Skills & Competencies

• Exceptional organisational and multitasking skills, able to balance HR, Finance, and Compliance priorities simultaneously.
• Strong attention to detail and commitment to accuracy.
• Ability to process high volumes of transactions, and comfortable with multi-currency
• Excellent communication and interpersonal skills with a collaborative approach.
• Ability to work effectively under pressure and meet tight deadlines.
• Proficient in MS Office (Excel, Word, Outlook, Teams and SharePoint) and experience preferred with accounting software (e.g., Xero, QuickBooks, or Sage systems).

Qualifications & Experience

• 2–4 years’ experience in a similar high volume administrative role.
• Knowledge of Accounts Payable, ISO, Human Resources preferred.
• Experience supporting multiple teams within a single role.

Personal Attributes

• Professional, approachable, and team oriented.
• High integrity and discretion when handling confidential information.
• Adaptable, with a strong sense of initiative and accountability.
• Passion for excellence and enthusiasm for contributing to successful project delivery.

We actively encourage ongoing skills development and will support with both on and offsite training courses and qualifications. You must ensure you are continually maintaining and developing a good level of knowledge in your field. You will be required to identify and contribute to your own training plans. This is in addition to the mandatory training that is completed by all Technical Project Managers.

Stagestruck behaviours

Our behaviours define us. They are not optional or aspirational, they are expected and underpin everything we do.

• Excellence... in everything we do.
• Creativity... from everybody in the company.
• Safety... comes first, for our team, our clients, our audiences and the public.
• Agility... in the way we work and react
• Sustainability... in every way possible.
• Respect... For our colleagues, our clients and for people from all walks of life.

Apply now